The mission of AAF Memphis is to inspire, empower and celebrate the local advertising and marketing professionals of our city. The AAF Memphis Executive Director should have experience working in a creative environment and understand how to be nimble in the midst of our constantly evolving industry.
The role of Executive Director (ED) is to serve as the administrator and coordinator of AAF Memphis. The ED is employed by and reports directly to the AAF Memphis President and Board of Directors. This is a part-time position; therefore, duties will not exceed 50 hours/month.
ROLES & RESPONSIBILITIES
Support the administrative needs of the President, Board of Directors and Committee Leads as needed
Manage daily communications, including receiving and responding to emails, mail, and phone calls in a timely manner (within 24 hours)
Attend monthly board meetings, record minutes and email to the Board
Work with accounting firm to provide all required deliverables related to bookkeeping, taxes, bill payments, as well as all records needed for current monthly financial statements and annual reviews
Write checks for reimbursement expenses and payments that require an immediate deposit payment
Manage our membership records and other administration duties in QuickBooks
Ensure President reviews all monthly bank statements
Attend all AAF Memphis events, including but not limited to luncheons, happy hours, receptions, conferences, American Advertising Awards (entry in-take, judging weekend and the awards show), and others as needed, being available for pre and post event set-up and take down duties
Collect fees and provide any other back up support at all events, as needed
Coordinate registration, travel and accommodations for speakers, judges and board members as well as necessary conferences
Send membership invoices via email and mail for annual renewal each month and confirm receipt of dues after invoices are issued
Follow up with statements of past due invoices monthly and update records regularly as membership statuses change
Maintain list of individuals who are interested in volunteering and provide to team leads as needed
Maintain membership roster and prospect list, working closely with the Membership Team Lead
Respond to all membership inquiries that come through aafmemphis.org, including notifying President and Membership Lead, as well as promptly processing payment
Use Content Management System to update aafmemphis.org, adding news and making copy changes regularly
Provide email marketing and social media support as needed, including writing monthly content for the Club Promotions Committee (Member Spotlights, Job Postings (free and paid), D7 email content, Spotlight Side Hustles, etc)
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have the ability to lift and move items up to 15 pounds.
Employee must have the ability to see written documents, computer screens and to adjust focus.
If interested, please email your resume to aafmemphispresident [at] gmail [dot] com